12 prompts that
buy your week back.

You write quotes for [your business type]. Turn my rough job notes into a client-ready quote email. Rules: plain language, no jargon, short paragraphs. Include a one-line summary of the job, what's included as a list, what's excluded, the price with GST noted, a 14-day validity period, and the exact next step to accept. Tone: warm and direct. Someone who knows their worth, not a lawyer. Ask me up to 3 questions if anything important is missing before you write it. My notes: [paste rough notes: the job, materials, labour, price]

A lead went quiet after I sent a quote. Write 3 short follow-up messages I can send over 2 weeks: day 3, day 8, and day 14. Rules: each under 80 words. No guilt-tripping and no "just checking in". Each message adds something: the first reminds them of the outcome they wanted, the second answers a common hesitation, the third closes cleanly with "happy either way". Match how I write. Sample of my writing: [paste a short email you have sent] Context: [what you quoted, when, anything they said]

You handle new enquiries for [business type]. Draft a reply to the enquiry below. The reply must: thank them, answer whatever can be answered now, ask the 2 or 3 questions I genuinely need before I can quote (choose them based on what the enquiry is missing), and propose a specific next step with a day and time option. Under 120 words. Warm, direct, no fluff. Enquiry: [paste the enquiry]

Turn these meeting notes into three things: 1. An action list: task, owner, deadline. If the owner or deadline is unclear, mark it with a question instead of guessing. 2. Decisions made, one line each. 3. A recap message I can send to the client or team, under 100 words. Do not invent anything that is not in the notes. Flag anything that sounds like a risk or an unresolved disagreement. Notes: [paste raw notes or a transcript]

Write a progress update for a client based on my status notes. Structure: where things are up to, what happens next and when, and anything I need from them. Be honest about delays: state the new date and the reason in one line, no over-apologising. Under 150 words. Sounds like a person, not a project report. Notes: [paste status: done, in progress, blocked, dates]

Help me reply to an unhappy client. Draft a response that: acknowledges the specific problem without grovelling, states what happened in one plain sentence, gives 2 options to fix it with timeframes, and ends by telling them exactly what happens next. Tone: calm, accountable, confident. Never defensive. Under 150 words. Their message: [paste it] What actually happened: [your side, dot points] What I can offer: [redo / refund / discount / new timeline]

I am going to describe how I do a task, the way I would explain it to a new staff member standing next to me. Turn it into a step-by-step SOP. Format: purpose in one line, when to use it, numbered steps with one action each, what "done" looks like, and common mistakes. Where my description skips a step or assumes knowledge, insert a question in brackets rather than guessing. Here is how I do it: [talk or type it out, messy is fine]

Turn the SOP below into an onboarding guide for a new hire with zero context on our business. Include: why this task matters in one short paragraph, the steps rewritten for a first-timer, 3 worked examples ranging from simple to tricky, and 5 quick questions with answers I can use to check they understood. SOP: [paste the SOP]

Write a job ad for [role] at [business name, one line about what it does]. Rules: lead with what an actual week in this job looks like, not adjectives. Cap must-haves at 5. Include the pay range [range] and location [location or hybrid]. Banned words: rockstar, fast-paced, wear many hats, family. Under 300 words. End with exactly how to apply and what happens after they do. The real week: [what they will actually spend time on] Non-negotiables: [list them]

Build my Monday morning summary from the numbers below. Format: the week in one sentence, then the 3 numbers that moved most, with direction and why each matters. Then a short table of all figures against last week. End with the single thing that most needs my attention this week and a suggested action. Do not pad it. If nothing moved, say so. This week: [paste numbers: sales, jobs done, cash in, complaints, whatever you track] Last week: [paste the same]

Write 3 payment reminder emails for an overdue invoice: 1 day overdue, 7 days, and 14 days. Tone ladder: friendly nudge, then firm and specific, then final notice stating the consequence I give below. Each under 90 words. Every email includes the invoice number, amount, original due date, and the payment link. Never apologise for asking to be paid. Details: [invoice number, amount, due date, payment link] My policy at 14 days: [late fee / work paused / debt collection]

Sort the emails below into three lists: 1. Needs me today: anything involving money, an unhappy client, or a decision only I can make. Give a one-line suggested reply or action for each. 2. Can wait until [day]. 3. Someone else's job: name who, based on this team list: [names and roles]. Be ruthless. When in doubt, it goes in list 2 or 3. Emails: [paste subject lines and first lines]